Staff Cars/Vans/Buses for Official Duties for Faculty and officers of the AIIMS can request a vehicle when deputed by AIIMS for official duties outside AIIMS Bathinda. Procedure for the same is as follows:
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Duly filled prescribed requisition form should be sent to the Transport Wing. This should be done preferably one week in advance.
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If vehicle is requisitioned on an urgent basis telephonically, the requisition form should be submitted as soon as possible. However, no firm commitment can be made for availability on short notice.
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For booking of vehicle outside Bathinda, approval of the competent authority is essential. Such demands should invariably be made one week in advance.
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Special care should be taken to book the vehicle in advance for duties falling outside the usual working hours specially during the night.
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The vehicle is provided depending on the availability of the vehicle.
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Confirmation of the booking is intimated to the concerned user telephonically usually within 1-2 days of requisition.
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If a vehicle is not available, non-availability certificate can be issue by AIIMS on request, if needed for claims by the applicant.
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The name of the driver and his telephone number of the driver is generally available 06 hours before the commencement of journey.
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Faculty members going on outstation duty may intimate their mobile phone for facilitating pick up from airport/railway station on their return journey.
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Due to shortage of vehicles, presently provision of vehicles for private use even on payment basis is regretted.
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When some other sponsor is paying for TA, please do not request for AIIMS vehicles.
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We request promotion of sharing of vehicles with other faculty and officers to ensure economy as well as to cover for shortage of vehicles and drivers.